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Plan

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Want to refresh your grants program?
We can help you: 

  • Visualize your ideal program

  • Develop pathways to achieve it​​

​​​We'll help develop a roadmap to make your grant operations more: 

  • Effective

  • Efficient

  • Compliant

Let's streamline your process together.

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For Government Agencies

  • Program Risk Assessment

  • Grants Management Program Analysis

  • Grants Monitoring Program Assessment

  • Compliance Assessment

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For Grant Recipients

  • Grant Readiness Assessment

  • Compliance Assessment

  • Grant Capture Effectiveness

  • Grant Regulatory Analysis

Case Study: North Dakota Department of Public Instruction

2022 - 2023

North Dakota Department of Public Instruction

Developed a comprehensive monitoring process

The North Dakota Department of Public Instruction (NDDPI) engaged the Vander Weele Group to create and support the implementation of a large-scale comprehensive monitoring plan for more than 30 Federal and state discretionary, formulary, and entitlement grants across North Dakota. 

For this engagement we developed:

  • A risk assessment process.

  • A comprehensive compliance matrix.

  • A comprehensive monitoring plan.

  • Fiscal and monitoring tools.

  • Quality control processes.

  • Templates for grantee communications.

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Build

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Ready to turn your roadmap into action?
We can help you build your program infrastructure with: â€‹â€‹

  • Work procedures

  • Risk assessment methodologies

  • Monitoring tools​​

Strengthen your oversight systems with our help.

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For Government Agencies

​We Build, Document, or Update:

  • Grants Monitoring Plans

  • Grants Manuals

  • Work Flows

  • Monitoring Tools

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For Grant Recipients

​We Build, Document, or Update: 

  • The Grant Capture Process

  • Content Management

  • Grants Management

  • Checklists and Job Aids

Case Study:
New Jersey Department of Community Affairs

February 2022 - February 2023

New Jersey Department of Community Affairs, Division of Recovery and Mitigation

Built a subrecipient monitoring program

The Vander Weele Group assisted the New Jersey Department of Community Affairs, Division of Disaster Recovery and Mitigation, in standing up its own monitoring team as it administered $6.2 billion of ARPA grant funds provided to 28 State agencies for 103 programs. Our team guided the division’s monitoring team in developing its own monitoring process and procedures. In a later engagement, the Vander Weele Group team documented the Division’s entire range of business processes, including developing standard operating procedures and creating business process maps, for the grant review process for Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) and the Capital Projects Fund (CPF). We have supported the grants management process—from grant applications and developing Memoranda of Understanding with subrecipients through final submissions of the Quarterly Performance Reports to the U.S. Department of the Treasury portal. The ARPA grant-funded programs include broadband; state police; various children, family, and social services; infrastructure; various housing support programs; K-12 and higher education; healthcare; labor; tourism; economic revitalization; and veteran services; among others.

For this engagement we:

  • Performed risk assessments.

  • Developed procedures to evaluate project performance.

  • Developed procedures to evaluate internal controls.

  • Developed operating procedures and business process maps.

  • Supported the grants management process.

  • Provided training. 

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Train

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Need to train your team on work procedures, fraud prevention, or the latest rules?
We develop customized training on a broad array of grant topics, which generally fall under several categories:

  • Grants Management Training

  • The American Rescue Plan Act

  • The Uniform Guidance​

  • Other Legal Authorities

  • Monitoring and Oversight

  • Detecting Fraud

  • Common Fraud Schemes

We offer a broad array of expertise to train your team.

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For Government Agencies

  • Customized Training

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For Grant Recipients

  • Customized Training

Case Study:
New Jersey Board of Public Utilities

June 2022 - present

State of New Jersey, Board of Public Utilities 

Acting as an Integrity Monitor; performing a risk assessment, monitoring grantees, and providing training

The Vander Weele Group is engaged as an integrity monitor with the New Jersey Board of Public Utilities (NJBPU) to monitor $180 million in grant funds designated to improve air quality and energy performance in schools and small businesses. The COVID-19 pandemic highlighted the need for improvements in school and small business plumbing and heating, ventilation, and air-conditioning systems, leading to the School and Small Business Energy Efficiency Stimulus Program. These include the School and Small Business Ventilation and Energy Efficiency Verification and Report (SSB-VEEVR) program and the School and Small Business Noncompliant Plumbing Fixture and Appliance (SSB-NPFA) Program, funded through the ARPA State and Local Fiscal Recovery Fund (SLFRF). The Vander Weele Group is performing a program risk assessment to assess how the program administrator has planned to manage risks in administering the SSB-VEEVR and SSB-NPFA programs, a comparative risk assessment to help determine which grantees should be monitored, and monitoring of the selected grantee funds.

For this engagement we are:

  • providing training on fraud detection.

  • completing a risk assessment.

  • performing ongoing monitoring.

  • reviewing internal controls.

  • developing anti-fraud prevention and detection measures.

Execute

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Simplify your grants program with our turn-key grants management and monitoring solutions.​ Our experienced practitioners possess a deep understanding of the complexities of managing government programs and funds. Our turn-key solutions:

  • Provide program managers with the necessary tools and systems to oversee Federally funded programs, freeing you to focus on program quality.

  • Ensure that your program adheres to applicable rules and regulations, while providing both fiscal and programmatic monitoring.

  • Proactively identify and mitigate potential issues that could jeopardize grant funding or program outcomes.

  • Guide and assist grantees in navigating the complexities of grant management.

Let us take on the management of your compliance program so you can focus on program outcomes.

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For Government Agencies

  • Turn-key grants monitoring programs including:

    • Risk assessments​

    • Fiscal reviews of grant funds

    • Compliance reviews

    • Programmatic monitoring

  • Data analytics to detect fraud

  • Technical assistance

  • Reporting

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For Grant Recipients

  • Turn-key grants management program

  • Processes and Procedures

  • Manuals, Tools, and Forms

  • Resource Allocation and Budgeting of Grant Function

  • Technical Assistance

  • Reporting

Case Study:
Illinois State Board of Education, Division of Federal and State Monitoring

2018 - present

Illinois State Board of Education, Division of Federal and State Monitoring

Created and are currently executing a risk-based monitoring program

Since 2018 we have been engaged by the Illinois State Board of Education to create and execute a risk-based monitoring program to monitor expenditures of Federal grants distributed to Chicago Public Schools District 299, and since 2020, to nine of the State’s other large districts.

Our team:

  • Develops and implements program infrastructure: We created monitoring tools to gauge compliance with grant requirements including but not limited to the Uniform Guidance; the American Rescue Plan Act (ARPA); the Coronavirus Aid, Relief, and Economic Security (CARES) Act; the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act; and multiple education-related statutes.

  • Conducts in-depth monitoring: Between 2020 – 2023 we reviewed up to 13 different grant streams annually in 169 district schools, 51 charter schools, eight city wide units, and 37 central offices. We conduct testing to determine cost allowability, adherence to budgets, timeliness of spending, coding of expenditures, and the effectiveness of internal controls, among other elements.

  • Reviews policies and procedures: We examine district-wide documentation to ensure compliance with Federal regulations, including the Uniform Guidance and specific grant requirements.

  • Provides technical assistance: We offer guidance and support to help districts resolve any identified deficiencies and improve their grant management practices.

We have monitored more than $6.9 billion in Federal grants for CPS and the other nine districts. Our work has helped to ensure the responsible use of Federal funds for the benefit of students in Illinois.

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Whatever your grants oversight challenge, we can help.

Call us at 773-929-3030 or submit this form below.

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